Society Registration

Society registration" refers to the legal process through which a group of individuals form a society, typically for a specific purpose such as charitable, educational, cultural, or recreational activities. This process involves formally establishing the society as a legal entity, which grants it certain rights, privileges, and responsibilities recognized by the law. Society registration often requires adhering to specific legal procedures and documentation, such as drafting a constitution or memorandum of association, obtaining approval from relevant authorities, and fulfilling any other requirements mandated by the governing laws of the jurisdiction. Once registered, the society gains recognition as a distinct legal entity separate from its members, enabling it to enter into contracts, own property, sue or be sued, and engage in various activities in pursuit of its stated objectives.

Society Registration In India - Complete Process

Society registration in India is a method of forming organized organizations that have same goals and objectives. Non-profit organizations, social clubs, cultural groups, or any other initiative, etc., have legal recognition and a regulated framework for operation after being registered as a Society. This page seeks to offer a full overview of society registration, including the procedure, advantages, and key concerns.

The Society Registration procedure is complex and requires government permission. So, consult with Professional Utilities to register a society in India.

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What is the Society Registration Act,1860?

The Society Registration Act, of 1860, is a legal framework that governs the registration of societies and their functioning in India. It aims to promote and regulate various non-profit organizations working for charitable, literary, scientific, or social purposes.

An organization or group of people could decide to register as a society under the Society Registration Act of 1860 to obtain legal status if they are working together for the good of the community rather than for their benefit.

Importance Of Society Registration

The society registration is crucial for the following reasons:

Legal Recognition

The registration provides formal evidence that the society or non-profit organization is a recognized legal person with rights and obligations.

Access to Funds and Resources

To provide financial grants, funds, or other resources, many government bodies, as well as private foundations and corporate entities, demand a current registration certificate.

Limited Liability

When a person registers as a society, they typically receive limited liability status.

Credibility and Trust

Possessing a current registration raises the organization's credibility and encourages trust from partners, donors, and the general public.

Benefits & Tax Exemptions

The registration is required to verify conformity with applicable tax regulations and to receive these tax benefits

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Documents Required For Society Registration

Documents required for Society Registration are as follows

  • PAN Card of all members of the society is required during the process of registration along with the application.
  • UID card, Passport, Bank statement, Driving license, Utility bill, or any other Residential Proof is required of all members for registration.
  • A legal document Memorandum of Association is created, which includes the name, registered address, and area of operation of the society.
  • At least 3 members of the governing board should sign the XRules & Regulations.
  • Copy of registered office Address Proof along with NOC (No Objection Certificate) from the landlord, if any, has to be attached.
  • A complete list of all members of the governing body is given along with their signature.
  • A cover letter mentioning the purpose for which the society is being formed
  • The President of the Proposed Society must give a declaration stating that he/she is willing & qualified to hold the mentioned position

Eligibility Criteria for Society Registration

Society registration eligibility criteria generally include the following:

    • Minimum Members: A minimum of seven members are required to form a society.
    • Common Objectives: Members must share a common social, cultural, charitable, literary, scientific, or other non-profit objective.
    • Non-profit Intent: Society’s primary purpose should be to promote the welfare of the community without the intention of making a profit.
    • Jurisdiction: Society must be formed within the jurisdiction of the applicable government authority.
    • Legal Capacity: Members should have the legal capacity to enter into contracts and form an organization.

Types Of Societies

The Societies can be classified based on the objective they are formed. Different types of Societies are listed below:

  • Charitable Societies: Charitable Societies aim to uplift the underprivileged section of society and undertake projects to support their welfare.
  • Educational Societies: To advance and disseminate knowledge through educational institutions Educational Societies established.
  • Cultural & Art Societies: Cultural and Artistic Societies are established to preserve, promote, and nurture India’s diverse cultural heritage.
  • Environment Societies: These Societies work on ecological conservation, sustainable development, and environmental awareness.
  • Health & Medical Societies: Health and medical societies are concerned with public health, healthcare services, and medical research.
  • Women’s Empowerment Societies: To promote gender equality, and empower women economically, socially, and politically Women’s empowerment Societies were established.
  • Sports Societies: To promote sports activities, tournaments, and physical fitness, sports societies are formed.
  • Youth Development Societies: Youth development societies focus on the overall growth and development of young individuals. They provide platforms for skill development, leadership training, career guidance, and entrepreneurship initiatives.
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Society Registration Process

Documentation

Step 01: Documentation

The initial step is to finish the paperwork for registering a society. Multiple documents are prepared by the rules and regulations mentioned by the government for society registration. Remember that incomplete or inaccurate documentation may result in the denial of your application. To avoid any mistakes, register now with Professional Utilities.

Selecting Unique Name Of Your Society

Step 02: Selecting Unique Name Of Your Society

The name of the society should be memorable and express its founding objectives. Make sure the name you choose for the organization is unique from any existing organizations, registered trademarks, or other names that are already in use.

Drafting a MOA (Memorandum Of Association)

Step 3: Drafting a MOA (Memorandum Of Association)

The constitution of the firm is represented by a MoA. It outlines the company’s connection with shareholders and the goals for which it was established.

Rules & Regulations

Step 04 – Rules & Regulations

The rules are intended for the management of the society’s internal affairs, including the quorum for meetings and the duties of the president, secretary, and treasurer in their official capacities. At least 3 members of the governing board should sign the rules & regulations.

Application For Registration Of Society

Step 05 – Application For Registration Of Society

An application is submitted to the Registrar of the Society along with the signed MOA, the Rules of the Society, the Affidavit Declarations, and the KYC papers of the Society’s Members and Officials.

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